Vendor management

(not available in Basic edition)

This is used to keep track of vendors - translators. The system enables vendors to register and update their entry data. This can also be done by project managers. The system focuses strongly on quality so each vendor can be assessed according to several criteria which can be subsequently used for searching.

Each vendor has his/her own price list where prices of service provision are defined. It also contains a rating of the quality of language combinations he/she provides. This is one of the criterion used to search for a vendor.

Print screen



Can a vendor have his/her own price list?

Certainly. Each vendor can have multiple price lists. A vendor can update prices on his/her own using the web interface or they can be updated by users on the agency's part.

How do vendor specialisations work? Is it possible to search according to them?

Specializations can be defined in code lists and for each vendor the area of his/her specialization or excellence can be selected. You can search and sort vendors according to specializations/areas.

Can a vendor access project files using QuaHill?

Yes. Using the web interface, a vendor can download files for which he/she is assigned access rights. The files can be uploaded once they are translated.

According to which criteria can we search for vendors?

You can search according to almost any item recorded for a vendor, i.e. languages, services, quality, price, specialization, native language, etc. You can search for a vendor directly from a project according to his/her actual capacity, how many projects he/she is working on within a period, and according to their volume, whether a vacation is indicated in the calendar, etc.

Can you mark unreliable vendors so that they are not offered in search results?

Yes, it is possible. Each vendor can be classified in a category which can be assigned a tag meaning it should not be used in searches.

If I do not wish a sales manager to see a list of vendors, can I do so?

Yes. A Sales Manager cannot be assigned the right to work with vendors and cannot have access to projects. A Sales Manager can process quotes and generate a project from a successful quote to hand it over to a Project Manager.

Is it possible to filter out sworn translators?

Yes, of course. You can add a "Sworn translation" service to the service code list. This can subsequently be used in a vendor's price list and used in searches the same way as with any other service.

Is it possible to export a vendor list?

Yes. If a user is entitled with the respective right, he/she can export the vendor list to an MS Excel file.


Andrey Andreyev, CEO,

PONIMATEL Translation Company, Russia

For a translation company with a large turnover choosing a right CRM/ERP system for registering jobs, accounting, reporting and so on is a life-and-death issue. That is why we analyzed many industry specific tools and finally decided to use QuaHill: a reasonable price, easy-to-use, wide functionality, lots of settings many of which may be customized to the specific requirements of the admin and/or user, handy statistics, all data (incl. files) of our clients, vendors, payments, etc. can be stored in one single program(!). Using this tool within a year we also enjoyed excellent communication and very responsive support, flexible approach of developers who fulfilled our wishes adding special functions and adjusting things for comfortable work of our staff. After one year passed we are still happy and will continue using QuaHill.


DEVdivision Software
Czech Republic


10.10.2022 - New edition of QuaHill Enterprise launched! Details can be found here..


If you would like to receive information about discounts etc., please sign up for our newsletter.